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Each year, at the Spring General Meeting, a new CUPE 4163 executive is elected. Component 1 has a minimum of three representatives on the Executive Board: A Vice President, Communications Officer, and Member at Large. In the election held in March, Component 1 did not elect any members to the Executive Board. Although the balance of the board does act in the best interests of Component 1, they do not come directly from your component.
Now that Component 1 orientations are essentially finished and we have a complete list of our current members, it is time to hold a by-election for Component 1 executive positions, and we are officially calling for nominations (you can nominate yourself!).
Nominations will close Monday November 2, at 5:00 PM, and an online election will be held on Wednesday November 4.
If you are interested in holding an Executive Position (time commitment is around 2-4 hours per month on average), please fill out the Executive Position Nomination Instructions 2020 and return it to the union office : office4163@gmail.com.
Position descriptions are as follows:
The Vice- Presidents shall:
a. Be elected from each of the Components
b. Chair their respective Component Membership Meetings.
c. Alternating with the other Vice-Presidents, chair any General Meetings and Board Meetings from which the President is absent.
d. If the President is absent or incapacitated, perform all duties of the President in cooperation with the other Vice-Presidents.
e. Sit on the Personnel Committee.
f. One Vice-President shall chair the Donations Committee; the Chair will be voted on at an Executive meeting. If no other members volunteer for the Donations Committee, all three Vice-Presidents shall sit on it. [Greg’s note: this needs to be changed, as the communications officers are the ones who sit on the donations committee)
g. Have signing authority, and sign, with the President, all cheques (in keeping with the appended policies and procedures), if the Secretary-Treasurer is absent or incapacitated.
h. If the office of the President falls vacant, be Acting President until a new President is elected. This vacancy shall be filled until an election can be held on a rotational basis as follows: January to April Component 1 Vice-President
i. Render assistance to any member of the Executive as directed by the Executive Board.
The Communication Secretaries shall:
a. Prepare and present component reports b. Backfill for the Component Vice-President c. Sit on the Communications and Donations Committee.
d.For Component 1, act as liaison to the University of British Columbia and Simon Fraser University Teaching Assistant Locals
The Members At Large shall:
a. Be elected from each of the Components. b. Sit on the Finance Committee. c. Chair any of their Component’s Membership Meetings from which the Vice-President representing that component is absent.
8) The Trustees shall: (Melissa’s note: this one sounds like it has a lot in it but it is typically about 1 day per year to go through the audit. The ombudsperson role of the trustees is rarely enacted) (Greg’s note: Trustees are officers, but do not sit on the executive. As the yearly audit will already have been held on October 30, there will be little if anything for new trustees to do.)
a. Act as an auditing committee on behalf of the members and audit the books and accounts of the Secretary-Treasurer, the Recording Secretary, and the Committees at least once every calendar year. b. Make a written report of their findings to the first membership meeting following the completion of each audit, and submit in writing to the President and Secretary-Treasurer any recommendations and/or concerns they feel should be reviewed in order to ensure that the LocalUnion’s funds, records, and accounts are being maintained by the Secretary-Treasurer in an organized, correct, and proper manner. c. Be responsible to ensure that monies have not been paid out without proper constitutional or membership authorization. d. Ensure that proper financial reports have been given to the membership. e. Audit the record of attendance. f. Inspect at least once a year, any stocks, bonds, securities, office furniture and equipment, and titles or deeds to property that may at any time be owned by the Local Union, and report their findings to the membership. g. Send to the National Secretary-Treasurer, with a copy to the assigned Servicing Representative, the following documents:
i. Completed Trustee Audit Program
ii. Completed Trustees’ Report
iii. Secretary-Treasurer Report to the Trustees
iv. Recommendations made to the President and Secretary-Treasurer of the Local Union
v. Secretary-Treasurer’s response to recommendations
vi. Concerns that have not been addressed by the Local Union Executive Board.
h. Act as ombudsperson on behalf of the members with respect to complaints against the Board or any members thereof.
i. Provide a report of investigations to any complaining member within two weeks of the complaint.