2025 Annual General Meeting
Agenda
March 25, 2025, 3:30 PM Cornett A120
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Welcome, Territorial Acknowledgement, Equality Statement, and Roll Call of Officers & Staff
President: Greg Melnechuk Treasurer: Paul Emme Recording Officer: Sarah Obee
Equity Vice President: Angie Reamer Communications Rep: Şansal Gümüşpala
Vice-Presidents (C1): Sharan Gopalan (C2) Hailey Vanderhaeghe (C3) Brock MacLeod
Members at Large (C1): Vacant (C2) Vacant (C3) Matthew Koch
Staff: Melissa Pritchard, Member Advocate
2 Approval of Agenda
Moved: Seconded: Carried
3 Adoption of Minutes of SAGM October 30, 2024
Moved: Seconded: Carried
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President & Component Vice-Presidents’ Reports
President – Greg Melnechuk
Component 1 VP – Sharan Gopalan
Component 2VP– Hailey Vanderhaeghe
Component 3 VP – Brock MacLeod
Motion to approve President’s and Vice Presidents’ reports:
5 Election of Officers – chaired by
a) Motion: To approve appointment of as Returning Officer
b) Nominations from the floor, brief spiels, and 5 minute members’ Q & A session for contested positions
| Elected: | |
| President (2 year term) | |
| Recording Officer | |
| Communications Representative |
c) Component caucuses to elect the Component specific positions with 1 minute spiels and
members’ Q & A sessions for contested positions
| Elected: | |
| Vice President (Comp 1) | |
| Vice President (Comp 2) | |
| Vice President (Comp 3) | |
| Member at Large (Comp 1) | |
| Member at Large (Comp 2) | |
| Member at Large (Comp 3) | |
| Trustee (Comp 1)* | |
| Trustee (Comp 1)* | |
| Trustee (Comp 2)* | |
| Trustee (Comp 2)* | |
| Trustee (Comp 3)* | |
| Trustee (Comp 3)* |
*note – Trustees do not sit on the Executive
- Motion to destroy the ballots
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Bylaw Amendments
Amendments as circulated
#1 Add managing Stewards to component Vice Presidents’ duties. Bylaw 6.4 Duties of the Officers
#2 Give Trustees a $50 honorarium. Bylaw 11.3 (Finances – Honoraria in Recognition of Outstanding Volunteer Service)
#3 Reduce the membership grace period from 12 months to 2 semesters. Bylaw 2.2(c) (Members of the Local – Membership status)
#4 Update the Per Diems and Travel Expenses Bylaw to Provide Direction around Hotels. Bylaw 11.6 (Finances – Per Diems and Travel Expenses)
#5 Delete Redundant Term of Office Reference Bylaw 10.3(b)(Nomination Election and Installation of Officers – Installation)
#6 Change budget to being presented at SAGM, not AGM Bylaw 11.2 (a) (Finances – Voting of Funds)
#7 Remove 2 references to the CUPE initiation fee Bylaw 2.2 (a) (Members of the Local – Membership status) and Bylaw 6.3 (d) (Duties of the Officers – the Treasurer).
#8 Chief Returning officer appointment approved at AGM, not SAGM Bylaw 10.2(a) (Nomination Election and Installation of Officers -Elections)
#9 Repeal bargaining team compensation. Bylaw 11.7 (Finances – Bargaining Team Compensation)
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Matters Arising from the Minutes
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New Business
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Treasurer’s Report – Paul Emme
2024-25 Financial update (as circulated)
-Fiscal year is October 1 to September 30
-Everything until mid-March is covered here
2024-25 Budget Amendment (as circulated)
Motion to approve change to 2024-25 budget:
Motion to approve change to 2024-25 budget: To amend the 2024-25 budget as follows: increase the Communications Campaign Cost Share budget from $0.00 to $ 2000.00
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Equity Action Committee Report – Angie Reamer, Equity VP
11. Labour Relations Report
As circulated
Motion to accept Staff Report as circulated
12. Social Justice Fund Nomination & Vote
Nominees –
- One minute speeches
- Secret Ballot Vote – Social Justice Fund goes to:
Motion to destroy the ballots: M/S/C
13. Good of the Union
14. Adjournment of Meeting
Moved Seconded Carried at pm