2022 AGM Agenda

AGM Agenda 2022

March 23, 2022                                                             3:30 PM                                                MacLauren A144

  1. Welcome, territorial Acknowledgement, Equality Statement, and Roll Call of Officers & Staff

President: Greg Melnechuk                                                 Treasurer: Kindra Harte                

Recording Officer: Claire Oordt-Bosman – regrets                  Equity Vice President: Michael Reed

Vice-Presidents                          (C1): Evan Stefanek        (C2) Jules Verdicchio                   (C3) Matthew Koch

Communications Representatives  (C1): Vacant                    (C2) Lucy Rohatynchuk                  (C3) Amy Levine

Members at Large                         (C1): Arman Nikkhah       (C2) Chelsea Pacheco                    (C3) Dave Dolff

Staff: Melissa Pritchard, Member Advocate

2 Approval of Agenda

Moved:                   Seconded:             Carried

3 Adoption of Minutes of SAGM November 9, 2021

Moved:                   Seconded:             Carried

4 Election of Officers – chaired by Joseph Horan

  1. a) Motion: To approve appointment of Joseph Horan as returning Officer

 

  1. b) Nominations from the floor for
Elected:
President
Treasurer
Equity Vice-President
Recording Officer

 

  1. c) Components caucus to elect the Component specific positions as follows:
Elected:
Vice President (Comp 1)  
Vice President (Comp 2)  
Vice President (Comp 3)  
Communications Representative (Comp 1)  
Communications Representative (Comp 2)  
Communications Representative (Comp 3)  
Member at Large (Comp 1)  
Member at Large (Comp 2)  
Member at Large (Comp 3)  
Trustee (Comp 1)*  
Trustee (Comp 1)*  
Trustee (Comp 2)*  
Trustee (Comp 2)*  
Trustee (Comp 3)*  
Trustee (Comp 3)*  

                                                                                               *note – Trustees do not sit on the Executive

  • Motion to destroy the ballots
  1. Matters Arising from the Minutes
  2. Bylaw Amendments

Amendments as attached

  1. Bylaw 11 (6) Finances:  per diems – not given for online events such as courses and conventions
  2. Bylaw 11 (4)(b) Social Justice Fund:  SJF recipients to wait at least 2 years before applying again
  3. Bylaws 15 & 6 (3): change “business agent” to “member advocate”-
  4. Bylaw 6 Duties of the Officers: Treasurer pay – synching general wage increase and movement up the pay grid
  5. Bylaw 11 Finances:  creation of CUPE 4163 reconciliation fund

-Bylaw amendments from November 2021 SAGM approved by CUPE National, except for the change of written notice for bylaw changes from 60 to 30 days.

7  President & Vice-Presidents’ Reports

President – Greg Melnechuk

Component 1 VP –  Evan Stefanek

Component 2– Jules Verdicchio

Component 3 VP – Matthew Koch

Equity VP – Michael Reed

Motion to approve presidents and vice president’s reports:                                

 

  1. Treasurer’s Report – Kindra Harte

2021-22 Financial update (as circulated)

-Fiscal year is October to October

-Everything until February is covered here

Motion to approve Treasurer’s report:                                

  1. Staff Report

As circulated

Motion to accept Staff Report as circulated                                                                         

 

  1. New Business
  2. Equity Action Committee Terms of Reference (draft as circulated)

Motion: To approve the Equity Action Committee Terms of Reference

  1. Finance Committee Terms of Reference (draft as circulated)

Motion: To approve the Finance Committee Terms of Reference

  1. Social Justice Fund Nomination & Vote 

Nominees:

Caye Caulker Ocean Academy, Belize, Central America   Nominators: Cam Culham & Gerry Luton Comp 2

Clarity Press                             Nominator:  Sundiata Kly , Comp 1

Literacy Now Cowichan             Nominator – Amy Levine Comp 3

  • One minute speeches
  • Secret Ballot Vote – Social Justice Fund goes to:

Motion to destroy the ballots: M/S/C

  1. CUPE 4163 Committees

The following committees support the business of CUPE 4163 and report to the Executive on a regular Basis.

Committees made up of Executive Officers

  • Donations Committee – Communication Representatives
  • Finance Committee – Treasurer, President, & Members at Large
  • Personnel Committee – President & Vice-Presidents

Committees open to CUPE 4163 Members

  • Communications Committee– Communication Representatives & volunteers always welcome
  • Equity Action Committee – volunteers welcome and needed!
  1. Affiliations & UVic Committees

Members represent CUPE 4163 on the following committees and report to the Executive on a regular Basis

  • All UVIC CUPE locals President
  • Campus Solidarity Committee – President, Vice Presidents
  • CUPE Universities Committee President
  • Victoria Labour Council –
  • Graduate Students Society –
  • University Safety Committee – President

14 Good of the Union

  1. Adjournment of Meeting

Moved                                Seconded               Carried    at         pm